Optimizing Accounts Payable Workflow for Global Supply Chain Operations

About the Customer Background

The client is a leading global logistics provider operating across multiple countries and territories, offering integrated supply chain solutions including international freight forwarding via air, ocean, road, rail, and multimodal transport. Their daily operations generate a significant volume of complex logistics documentation that requires efficient management.

Why They Needed Antelope 6 Solutions

The company struggled with managing the large influx of logistics documents such as waybills, bills of lading, and invoices, which were manually processed, causing inefficiencies, errors, and delays. They also needed a robust task management solution to ensure timely completion and transparent monitoring of tasks across multiple regional offices, along with effective KPI tracking to maintain service quality.

What Have We Deployed for Them?

We implemented the Antelope 6 Document Management System enhanced with AI Capture technology and an advanced Task Management module. This solution automates the capture and indexing of physical invoices and goods receipt documents, including handwritten and multilingual content. Leveraging Agentic AI’s advanced reasoning, the system performs complex multi-way matching (2-way, 3-way, or 4-way) to validate data against purchase orders and related documents. Integration with the client’s ERP system is seamless via the Multi-Channel Platform (MCP), ensuring accurate data flow.

Critically, a centralized dashboard was deployed, providing the logistics center with real-time visibility over all task statuses across regional offices. This dashboard supports task prioritization, SLA adherence, and KPI monitoring, enabling proactive management of logistics operations globally.

What Are the Benefits?

Significantly Increased Efficiency: Automation cuts manual data entry by up to 70%, speeding up invoice processing and approvals, reducing bottlenecks, and allowing teams to handle higher volumes effortlessly.

Enhanced Data Accuracy: AI-driven multi-way matching ensures precise validation of invoices and related documents, minimizing errors, preventing duplicate payments, and reducing costly disputes effectively.

Centralized Task Monitoring: A real-time dashboard lets logistics centers monitor and manage tasks across regions instantly, addressing delays and bottlenecks to meet deadlines consistently.

Improved Transparency and Accountability: Real-time KPI tracking and task status visibility empower managers with actionable insights, ensuring timely resolutions and maintaining high service standards.

Scalable and Flexible: The system supports growing document volumes and users seamlessly, adapting to multinational workflows without performance loss, ideal for expanding global operations.

Optimized Resource Utilization: Automating routine tasks frees finance and operations teams to focus on strategic priorities, increasing productivity and delivering greater business impact.

What Customers Have Enjoyed After Deploying the Solutions?

The client has witnessed faster, more accurate accounts payable processing and improved operational control. The centralized dashboard provides their logistics center with a clear, real-time overview of task progress across regions, enabling swift issue resolution and better resource planning. The automation has reduced manual errors and administrative overhead, allowing teams to prioritize strategic activities, improving overall efficiency and customer satisfaction.

Antelope 6’s AI-driven automation and centralized task management empower global logistics providers to streamline accounts payable and task workflows while maintaining real-time operational control. Experience how Antelope 6 can transform your financial and logistics operations with enhanced accuracy, transparency, and efficiency.