Account Payable Solutions for World-Wide Luxury Hotel Group

About the Customer Background

World-Wide Luxury Hotel Group, founded in Hong Kong, is a leading hospitality brand in Asia, operating and managing over 100 hotels globally. Renowned for its commitment to excellence, the group offers exceptional accommodations and services across the world.

Why They Need Antelope 6 Solutions

Managing documents and invoice workflows across over 100 hotels worldwide was a significant challenge for the World-Wide Luxury Hotel Group. They struggled to centralize and control their document management processes. Invoice processing required substantial manpower, creating inefficiencies and increasing operational costs. To address these challenges, the group needed a centralized platform for document tracking, automation, and streamlined invoice management.

What Have We Deployed for Them?

We deployed the Antelope Account Payable Solutions, which included:

• Invoice Capturing and OCR Capabilities: Automated extraction of critical supplier invoice details, such as invoice numbers, supplier names, total amounts, and supplier codes, for improved accuracy and speed. By integrating with Supplier Chain Management system, we can streamline the data sync between Antelope system with their SCM.

• Business Workflow and Approval System: Streamlined the approval process by routing captured data to department managers or financial controllers for validation before syncing with the Sun Accounting System.

• Integration with Sun Accounting System: Enabled seamless transfer of approved invoices for settlement, ensuring accuracy and eliminating redundant efforts.

What Are the Benefits?

• Centralized Document Management: All invoice-related documents are now stored and managed on a single, unified platform.

• Reduced Manual Errors: Automated invoice capture eliminated human errors, improving data accuracy.

• Faster Approval Workflows: Improved operational efficiency through streamlined approval processes.

• Cost Savings Through Automation: Reduced reliance on manual labor for invoice processing.

What Customer Have Enjoyed After Deploying the Solutions?

• Achieved a 43% reduction in manpower and cost for invoice processing.

  • Before implementation, 21 staff members were required to process invoices for 4 hotels in Hong Kong, leading to an annual expense of 5 millions Hong Kong Dollars.

  • After deploying Antelope solutions, only 9 staff members were needed, reducing costs by half annually.

• Enhanced operational efficiency and resource reallocation have allowed the group to focus more on delivering superior guest experiences.